WHY THIS MATTERS
If your organization creates, receives, maintains, or otherwise handles Substance Use Disorder (SUD) records protected by 42 CFR Part 2, many “standard” HIPAA NPP templates are now missing key updates. This template helps you close the most common gaps—fast—using plain-language notice text you can tailor to your organization and publish with confidence.
WHAT YOU GET
- 1 editable Microsoft Word (.DOCX) Notice of Privacy Practices template
- Built-in fill‑in placeholders (privacy officer, contacts, effective date, opt‑out methods)
- Clear “Part 2 / SUD Records” section written for patients (not lawyers)
- AI / automated tools section you can keep, trim, or tailor to match your workflow
- Fundraising opt‑out wording (keep it if you fundraise; remove if you don’t)
WHO THIS IS FOR
- Hospitals, health systems, clinics, and physician groups
- Behavioral health and integrated primary care organizations
- SUD treatment and recovery programs
- Health plans and payers (when applicable)
- Telehealth providers and care management organizations
- Any HIPAA covered entity that touches Part 2 SUD records through referrals, interoperability, care coordination, or shared EHR workflows
WHAT’S UPDATED (THESE ARE THE ITEMS MOST CURRENT NPPs ARE MISSING)
1) Plain-language “SUD Records / 42 CFR Part 2” explanation
Patients need to understand that some SUD-related information has extra federal confidentiality protections beyond standard HIPAA PHI.
2) Legal proceedings limitation for Part 2 records
The template includes patient-facing notice language explaining that Part 2 records (and testimony revealing their contents) generally cannot be used or disclosed in proceedings against the patient without specific written consent or a Part 2-compliant court order.
3) Fundraising opt-out language
If you fundraise, your NPP should clearly explain the individual’s ability to opt out of fundraising communications and how to do it (simple, clear methods).
4) AI / automated tools transparency
Many NPPs are silent about modern AI-enabled workflows. This template adds a practical, patient-friendly section describing common uses (documentation support, scheduling, analytics, fraud/security monitoring) and the safeguards you apply—without overpromising.
COMPLIANCE-FRIENDLY FEATURES (WITHOUT LEGAL JARGON)
- “Minimum necessary” tone and safeguards language you can tailor to your tech stack
- Vendor/third-party language that supports responsible AI use (and sets expectations)
- Clear opt-out instructions (phone/email/mail/online preference center placeholders)
- Structured so your compliance team can quickly review and redline
HOW IT WORKS
Step 1 — Place the order and wait for the template to be emailed to you. Expect the email during business hours. File is in DOCX format
Step 2 — Replace the bracketed placeholders with your organization’s information
Step 3 — Choose options (fundraising: keep/remove; AI section: keep/trim)
Step 4 — Have compliance/legal review for your state-specific requirements
Step 5 — Publish and distribute per your internal notice process
FAQ
Q: Does this guarantee compliance?
A: No. This is a template designed to help you update faster and more accurately, but it must be tailored to your organization and reviewed for your state laws and workflows.
Q: Do we need this if we don’t handle Part 2 SUD records?
A: Maybe not. If you never create/receive/maintain Part 2 records, the Part 2 sections may not apply. Many organizations handle Part 2 data indirectly—through integrated care, referrals, or shared EHR access—so confirm your data flows.
Q: Is the AI section required?
A: AI transparency is increasingly expected by patients and compliance teams. This template includes a safe, patient-friendly section you can tailor. Keep it accurate to your real practices.
Q: Can we edit and brand it?
A: Yes. It’s an editable Word document. Add your logo, formatting, and contact details.
Q: Can we reuse it across locations?
A: Recommended license approach: internal use across your organization/affiliates under one ownership (adjust to your business model). Not for resale or redistribution as a standalone template.
SUGGESTED LICENSE / TERMS (EDIT AS NEEDED)
This purchase grants a license for internal business use. You may edit and use the document within your organization. You may not resell, sublicense, or redistribute the template as a standalone product. One Tax ID, One license.
DISCLAIMER (RECOMMENDED)
This template is provided for informational purposes and does not constitute legal advice. You are responsible for tailoring it to your organization’s practices and ensuring compliance with applicable federal and state laws.
